Director of Administration

Reports To

President

Job Type

Full Time

Hours

Location

Eastern Shore Conservation Center - Easton, Maryland

Summary

JOB DESCRIPTION

PURPOSE:    The Director of Administration will provide leadership for ESLC business operations — working to promote a nimble, credible, and financially durable foundation that will enable the organization to expand for the Delmarva Oasis initiative while also protecting its promise to serve the Eastern Shore in perpetuity.  The Director of Administration will be responsible for managing all ESLC and ESCC administrative functions, coordinating the staff leadership team in the development, implementation, and evaluation of all work plans, leading on all Human Resources programs and issues, and coordinating all accounting and finance functions.  The Director of Administration is a leadership position coordinating meetings of the staff leadership team and interacting with the Board Treasurer, Audit, and Investment Committees.  This position promotes organizational strength by helping to set and attain ESLC short and long term goals through annual work planning and management of daily organizational activities.

Duties and Responsibilities

Strategy

• Works with President and staff leadership team on operational and strategic issues, providing recommendations based on financial analysis and projections;
• Oversees the continual improvement of human resources and operational and accountability systems towards helping all staff top reach their highest potential in pursuit of the organization’s mission;
• Oversees all bookkeeping, accounting, and budget functions towards the highest standards for accuracy, timeliness, and transparency.  It is envisioned that the DA will coordinate an optimal suite of tools toward this end including possibly self-implementation of some functions, junior staff for daily bookkeeping, and outsourced expertise for oversight and more complex matters;
• Collaborates with the staff leadership team to align financial management with fundraising goals.

Operations / Human Resources Management

• Coordinate staff leadership team on development, implementation and evaluation of annual work plans and budgets and including managing all full staff and leadership team standing meetings;
• Lead and supervise in all ESLC and ESCC business functions including human resources, facilities management, and general office operations;
• Lead on ESLC’s continued adaptation towards a more virtual operation and including information and technology systems needed to facilitate collaboration and accountability.

Financial Management

• Coordinates overall ESLC and ESCC financial management, planning, systems and controls.  This includes inter-company transactions, cash management/reconciliation, financial reporting, oversight and review of organization payroll, monthly/quarterly account reconciliations and other filings to ensure compliance, financial oversight of grants/restricted funds;
• Works with staff and Board leadership to create and monitor organizational budget;
• Coordinate and lead the annual audit process.  Work with auditors on external financial reporting and organization tax filings;
• Update and implement all necessary financial policies and practices and developing work procedures or processes to provide necessary controls on the organization’s assets.

Knowledge, Skills and Abilities

1. Expertise in operations and human resources management with emphasis on virtual workforce environments;
2. Strong abilities in all forms of information technology systems;
3. Ability to lead teams to high performance in a proactive and collaborative culture;

Qualifications

• B.S. degree or higher in management, information systems, or technology;
• Five to seven years management experience, preferably in non-profit and/or virtual environment;
• Three years experience with financial systems and processes including financial statement preparation, payroll, bookkeeping, and analysis;
• Prior experience in or supervising facilities management helpful;
• Proficiency in information technology including Intuit QuickBooks,  Excel, Microsoft Teams, and others.
• Commitment to ESLC’s mission and goals.

To apply send send resume, cover letter, and salary requirements to HR@eslc.org.

Additional Information and To Apply

Salary commensurate with experience.